Tracking
Real-Time RSVP Tracking
When a guest RSVPs yes or no your dashboard updates in real time. No more checking a spreadsheet, no more chasing people on WhatsApp, no more "did they see my message?" The number is always current, always accurate.
The stats you see live
Your dashboard tracks:
- Total invited parties how many guest groups you've added
- RSVP Yes how many parties accepted
- Confirmed size the real headcount, including plus-ones
- RSVP No declined parties
- Pending guests who haven't replied yet
- Attended updated live on the wedding day through QR check-in
How guests RSVP
The RSVP is built into the guest's personal invitation link. When they open it, they see a single form:
- "Joyfully Accept" or "Regretfully Decline"
- If accepting a party of more than one a dropdown to select how many are coming (limited to what you reserved for them)
- One tap on "Confirm Attendance" done
Their response is saved instantly. If they change their mind and reopen the link, they can update their answer.
Why this beats spreadsheets
A spreadsheet requires you to manually enter every RSVP. A real-time dashboard means:
- No double entry the guest's reply is the data
- No stale numbers you're always looking at the current state
- No version conflicts you and your partner see the same numbers
- No math errors the headcount is computed automatically, including plus-ones
Read more in our guide: How to Track RSVPs Without Spreadsheets.
What you can do with the live data
Send reminders to pending guests
Filter by "Pending" and send a friendly WhatsApp reminder with one click using the same bulk delivery system.
Report accurate numbers to your venue & caterer
Your confirmed size is always correct. No more calling guests to double-check the count three days before the wedding.
Assign tables based on who has confirmed
Move to table management once a solid number of RSVPs are in assign tables to confirmed parties only.
Track attendance on the day
Once the wedding starts, the same dashboard shows arrivals via the arrival wall and QR check-in.
Frequently asked questions
What if a guest responds by phone instead?
You can manually update their RSVP in the dashboard in 10 seconds. The counts refresh automatically.
Can guests change their RSVP after confirming?
Yes. If they reopen their link, they can update their answer. Your dashboard reflects the change immediately.
Is there a cutoff time?
You set your RSVP deadline text on the invite ("Kindly respond by July 1st"). RSVPs keep working after that, but the deadline communicates urgency to guests.
Ready to try it?
RSVP tracking is included in every package starting at $70. Reach out on WhatsApp to get started.